Effective Date: 01/01/2006
Last Updated: 07/28/2025
1 – Introduction
Autofunds, a platform operated by Integex Solutions Inc. ("Autofunds", "we", "our", or "us"), provides dealership management software and related services exclusively to licensed automobile dealers based in the United States. We value your privacy and are committed to protecting your personal information in accordance with applicable federal and state privacy laws.
This Privacy Policy explains how we collect, use, share, and protect information when you use our platform, including our website, applications, APIs, and other related services (collectively, the “Services”).
By accessing or using our Services, you agree to the practices described in this Privacy Policy. If you do not agree with any part of this policy, please do not use the Services.
This policy applies only to Autofunds’ internal systems and platforms. If you use dealer-hosted websites that collect consumer information (such as credit applications or lead forms), please refer to the separate Dealer Website Privacy Policy, which dealers are solely responsible for publishing and maintaining.
2. Information We Collect
We collect the following categories of information from users of the Autofunds platform:
A. Information You Provide Directly
This includes information you or your authorized dealership personnel submit to us when registering or using the platform:
Name, email address, phone number
Company or dealership name, business address
Login credentials and user authentication information
Communications sent via email, support chat, or other Autofunds-provided tools
Information submitted through forms, including user account setup and feature requests
B. Information We Collect Automatically
When you access the Services, we automatically collect certain information about your device and usage:
IP address and general location (city/state/ZIP)
Device type, browser type, operating system
Session metadata (e.g., access time, pages viewed, error reports)
Authentication logs (login timestamps, user ID, access duration)
Activity logs related to system use, including document generation and dealer account interactions
We use browser cookies and similar technologies to maintain your session, remember your preferences, and monitor site activity. For more on this, see the “Cookies and Tracking” section below.
C. Information from Third Parties
We may receive information about you from:
Your employer or dealership (for team-based access)
Third-party platforms you authorize (e.g., CRMs, credit bureaus, inventory feeds)
Service providers we work with (e.g., analytics providers, email systems, integrations)
We do not collect or process consumer information (e.g., from vehicle buyers) unless it is submitted by dealers through their websites or linked tools. In those cases, such data is governed by a separate Dealer Website Privacy Policy, not this platform-level policy.
3. How We Use Your Information
We use the information we collect for the following purposes:
A. To Provide and Operate the Services
Create, manage, and maintain user accounts
Authenticate user access and ensure secure login sessions
Enable core platform features, including dealership inventory, documentation tools, communication modules, and administrative controls
B. To Improve and Customize the Platform
Monitor usage trends and user activity to improve performance and user experience
Identify and resolve technical issues or bugs
Analyze feature usage to prioritize enhancements and upgrades
C. To Communicate with You
Respond to your support inquiries and feedback
Send system alerts, service updates, or transaction-related notifications
Provide onboarding, training, and product guidance
D. For Legal and Security Purposes
Detect, prevent, and respond to fraudulent or unauthorized activity
Enforce our Terms of Use and contractual obligations
Comply with legal obligations, including lawful requests for information
E. To Support Business Operations
Maintain system logs and audit trails
Perform internal recordkeeping and compliance functions
Evaluate platform performance and conduct internal analytics
We do not sell your personal information. We may use aggregated and anonymized data for product research, reporting, or marketing analysis, but such data will not identify any individual or dealer.
4. Legal Basis for Processing (Where Applicable)
Although Autofunds is a B2B platform operating exclusively within the United States, we include this section to address applicable federal and state privacy laws that may require a clear legal basis for processing user information.
We rely on the following legal bases to collect, use, and process your information:
A. Contractual Necessity
We process your personal information to fulfill our contractual obligations to you or your dealership. This includes providing access to the Autofunds platform, enabling platform functionality, generating documents, and offering customer support.
B. Legitimate Interests
We process certain information to support our legitimate interests, including:
Improving service quality and performance
Securing our systems from misuse or unauthorized access
Monitoring platform usage to prevent fraud
Maintaining business continuity and internal records
We ensure that our legitimate interests do not override your fundamental rights and freedoms.
C. Compliance with Legal Obligations
We may process or disclose your information when required by applicable law, court order, subpoena, or government request, or to comply with tax, audit, or regulatory obligations.
D. Your Consent (Where Required)
For optional features—such as newsletters, surveys, or marketing communications—we will request your consent before collecting or using your information. You may withdraw consent at any time using the opt-out methods provided.
5. Information Sharing and Disclosure
We do not sell your personal information. We only share your information in the limited circumstances described below:
A. With Your Dealership or Authorized Administrators
If you use Autofunds as part of a dealership account, your personal information and activity may be visible to dealership administrators or team managers who manage user roles and permissions.
B. With Third-Party Service Providers
We may share your information with trusted third-party vendors who perform services on our behalf, such as:
Cloud hosting and infrastructure providers
Email and communication tools
Customer support platforms
Analytics and usage monitoring tools
Document generation, e-signature, or form processing services
These third parties are contractually obligated to handle your data securely and only for the purposes for which it was shared.
C. With Integration Partners (At Your Direction)
Autofunds integrates with certain third-party systems (e.g., CRM tools, credit bureaus, inventory feeds) at your or your dealership’s request. When you enable these integrations, we may exchange data as necessary to facilitate their operation. Autofunds is not responsible for how these external parties handle your data once shared.
D. In Connection With Business Transfers
If Autofunds (or Integex Solutions Inc.) is involved in a merger, acquisition, asset sale, reorganization, or similar transaction, your information may be transferred to the successor entity. In such cases, we will ensure that the new entity upholds the commitments made in this Privacy Policy.
E. To Comply With Law or Protect Rights
We may disclose information when we believe in good faith that such disclosure is necessary to:
Comply with applicable laws, regulations, legal processes, or enforceable governmental requests
Respond to subpoenas, court orders, or legal claims
Protect the safety, rights, or property of Autofunds, our users, or the public
6. Data Retention
We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, including:
To provide you with access to the Services
To comply with legal, regulatory, tax, or accounting requirements
To enforce our agreements or protect our legal rights
To maintain audit trails and usage logs for fraud prevention or security monitoring
A. User Account Data
Information associated with your user account (e.g., name, email, authentication logs) is retained while your account is active and for up to 6 years after deactivation, unless a longer period is required by law.
B. Usage and System Logs
Server logs, access records, and usage data may be retained indefinitely in secure archival systems for operational integrity, security auditing, and analytics purposes.
C. Data Deletion Requests
If you request deletion of your user account or data, we will honor your request subject to our legal retention obligations. In some cases, we may retain limited information for recordkeeping, fraud prevention, or dispute resolution.
7. Your State Privacy Rights
Depending on your state of residence, you may have certain rights under U.S. state privacy laws, including the California Consumer Privacy Act (CCPA/CPRA) and similar laws in Colorado, Virginia, Texas, Florida, Oregon, New Jersey, and other states.
If you are a resident of one of these states, and the applicable legal thresholds are met, you may have the right to:
A. Access Your Information
You may request to know the categories and specific pieces of personal information we have collected about you, the sources of that information, the business purposes for collection, and any categories of third parties with whom it was shared.
B. Request Deletion
You may request the deletion of personal information we hold about you, subject to legal and operational retention exceptions.
C. Request Correction
You may request that we correct inaccurate personal information that we maintain about you.
D. Opt Out of Certain Data Uses
You may have the right to opt out of:
The sale or sharing of personal information (note: Autofunds does not sell personal data)
Targeted advertising (not currently conducted through the platform)
Automated profiling (not used for decision-making by Autofunds)
E. Limit Use of Sensitive Information
If Autofunds collects sensitive personal information (e.g., login credentials, location data, etc.), you may have the right to limit its use to what is necessary to perform core services.
How to Exercise Your Rights
To make a request, you or your authorized agent may contact us at:
support@autofunds.com
Or write to:
Autofunds Privacy Officer
Integex Solutions Inc.
775 Park Avenue, Suite 255
Huntington, NY 11743
We will verify your identity before processing your request. We will not discriminate against you for exercising your privacy rights.
8. Security Measures
We implement industry-standard administrative, technical, and physical safeguards to protect your personal information against loss, misuse, unauthorized access, disclosure, alteration, and destruction.
Our key security measures include:
Encryption in transit and at rest, using SSL/TLS protocols and secure server configurations
Secure authentication, including role-based access and multi-factor authentication for administrative users
Firewall and intrusion detection systems to monitor for suspicious activity
Regular audits, vulnerability assessments, and access controls
Data access limitation, ensuring only authorized personnel can access user data
Your Responsibilities
While we take significant steps to protect your information, no system is completely secure. We encourage you to:
Use strong, unique passwords for your Autofunds account
Limit access to your devices and systems
Notify us immediately if you suspect any unauthorized use of your account
Autofunds is not responsible for breaches caused by your failure to safeguard login credentials or due to third-party services or integrations not under our control.
9. Third-Party Tools and Integrations
Autofunds may integrate with or rely on third-party tools and service providers to enhance the functionality of the platform. These include, but are not limited to:
Credit bureaus and verification services
CRM and lead management platforms
Document generation and e-signature providers
Inventory syndication services
Analytics and performance monitoring tools
Email and communication platforms
A. Your Use of Third-Party Integrations
If you or your dealership chooses to activate third-party integrations, Autofunds may share relevant data with those providers as necessary to enable the requested functionality.
By enabling or authorizing these integrations, you acknowledge that:
Such third parties operate under their own privacy policies and data practices
Autofunds does not control, audit, or guarantee how these third parties process your information
Autofunds shall not be liable for any loss, misuse, or breach of data caused by external platforms
We recommend that you review the privacy policies of any third-party providers before activating or using their services through Autofunds.
B. Third-Party Links
The platform may contain links to external websites or services. This Privacy Policy does not apply to those sites, and Autofunds is not responsible for their content, privacy practices, or security.
10. Dealer Site Disclaimers
Autofunds provides tools, forms, and integrations that dealers may embed or host on their own customer-facing websites, such as:
Credit application forms
Contact and lead capture forms
Vehicle inquiry pages
Embedded inventory widgets
Payment calculators or quote generators
These features may collect personal information from consumers on behalf of the dealership.
A. Responsibility for Consumer Data
Autofunds acts only as a technology provider for these tools. The dealership is solely responsible for:
Publishing and maintaining a legally compliant privacy policy on its website
Disclosing how consumer information is collected, stored, shared, and used
Obtaining any necessary consents from consumers
Ensuring compliance with applicable consumer privacy laws, such as the Gramm-Leach-Bliley Act (GLBA), FTC Safeguards Rule, and state privacy laws
Autofunds does not assume liability for consumer data collected or processed through dealer-controlled websites.
B. White-Labeled Privacy Policy Templates
Upon request, Autofunds may provide template privacy notices or language that dealers can use on their websites. These templates are offered as a convenience and do not constitute legal advice. Dealers must consult with their own legal counsel before adopting or publishing any policy.
11. Children’s Privacy
Autofunds does not knowingly collect or solicit personal information from individuals under the age of 13, nor do we target or market our Services to minors.
The Autofunds platform is intended solely for use by licensed automobile dealerships and their authorized employees or representatives, all of whom must be at least 18 years of age.
If we learn that we have unintentionally collected personal information from a child under 13, we will delete that information promptly.
If you believe a child has provided us with personal data without appropriate consent, please contact us immediately at support@autofunds.com so we can take appropriate action.
12. International Data Transfers
Autofunds is operated and hosted in the United States. All data collected through our platform is stored and processed on servers located within the U.S.
We do not actively market, offer, or provide services to users or dealerships located outside of the United States.
If you are accessing the Services from outside the U.S., you acknowledge and agree that your information may be transferred to and processed in the United States, where data protection laws may differ from those in your jurisdiction.
We do not transfer personal data internationally unless explicitly authorized by the user or required to fulfill an integration or business function initiated by a U.S.-based customer.
13. Your Choices and Access Rights
We respect your rights to control how your personal information is used. Depending on your relationship with Autofunds and applicable state laws, you may have the following options:
A. Access and Review
You may request to review the personal information we have collected about you. Upon verifying your identity, we will provide a summary of the data associated with your account.
B. Correction
If any of the information associated with your account is inaccurate or outdated, you may request that we update or correct it.
C. Deletion
You may request deletion of your account or personal information. We will honor such requests unless we are legally required or permitted to retain the data for recordkeeping, security, regulatory, or operational reasons.
D. Opting Out of Communications
You may opt out of:
Non-essential emails, including marketing communications, by using the “unsubscribe” link provided in such messages.
Optional in-platform features that collect additional data, where available.
E. Managing Cookies and Tracking
You can manage browser settings to reject or delete cookies, although doing so may impact your experience on our platform. At this time, Autofunds does not respond to Do Not Track signals sent by browsers.
To exercise any of these rights, please contact us at:
support@autofunds.com
Or write to:
Autofunds Privacy Officer
Integex Solutions Inc.
775 Park Avenue, Suite 255
Huntington, NY 11743
We may need to verify your identity before fulfilling your request and will respond within the timeframe required by applicable law.
14. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, services, legal requirements, or other operational needs.
When we make material changes, we will:
Update the “Effective Date” at the top of the policy
Notify users through in-platform messages, email, or other prominent means, where required by law
We encourage you to review this Privacy Policy periodically to stay informed about how we collect, use, and protect your information.
Your continued use of the Services after an update constitutes your acceptance of the revised Privacy Policy.
15. Contact Information
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, you may contact us at:
Autofunds Privacy Officer
Integex Solutions Inc.
775 Park Avenue, Suite 255
Huntington, NY 11743
support@autofunds.com
We take privacy inquiries seriously and will respond to your questions in accordance with applicable privacy laws.
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